Equipment management system for food production enterprises

Equipment Management System for Food Production Enterprises

Machinery and equipment are important material and technical foundations for enterprises to carry out production, one of the three major elements of enterprise productivity, and an important indicator of enterprise production scale and technical level. The integrity of equipment will affect the quantity and quality of processed products, the consumption of raw materials and power energy, the safety of production, and thus the cost of products. Therefore, this system is formulated to improve equipment management, enhance integrity and utilization rate, reduce product costs, and improve economic benefits.

Food Production Equipment

1.0 Purpose and Scope

To make provisions for the purchase, installation, commissioning, acceptance, maintenance, repair, scrapping, and technical data management of equipment throughout the company.

2.0 Terminology

Term	Definition
Fixed assets	All electromechanical equipment that can independently complete more than one production requirement, with an original purchase value (including equipment value, freight, installation fees, etc.) of more than 2,000 yuan.
Equipment use costs	Sum of equipment depreciation costs, spare parts costs consumed in operation, and maintenance and planned maintenance labor costs.
New equipment	Equipment purchased to improve product performance, product quality and expand production capacity (including updated equipment).
Daily maintenance	Cleaning and lubricating equipment before/after shifts, tightening loose screws, checking parts integrity; observing operation and eliminating minor faults.
First-level maintenance	Disassembling/cleaning parts, adjusting matching clearances, rust removal, oil circuit dredging, cleaning electrical devices and safety protection devices.
Secondary maintenance	Partial disassembly to check/clean transmission/lubrication/cooling systems, inspecting/repairing electrical systems, and checking equipment accuracy.
Small/Medium/Large maintenance	Partial repair (small), planned repair with major part replacement (medium), full disassembly and restoration of original accuracy (large).

3.0 Management Responsibilities

Equipment Director: Responsible for unified management of company equipment, classification/numbering of major equipment, and maintaining ledgers/archives.
Enterprise Management Department: Archives original technical data; reviews purchase applications and manages filings.
User Units: Establish equipment ledgers, manage/use/maintain equipment, and cooperate with financial department on cost statistics.
Financial Department: Sets up usage accounts, tracks dismantling/maintenance costs, and conducts economic evaluation of equipment.

4.0 Workflow

4.1 Purchase, Installation, and Acceptance

Purchase: Equipment Director fills "Equipment Purchase Application" → reviewed by Enterprise Management Department → approved by General Manager → Logistics Department purchases.
Installation/Commissioning: Supplier-assisted or in-house installation; test run by user department before acceptance.
Acceptance: Sign-off after successful test run; "Equipment Commissioning and Transfer Form" issued for user department, financial department, and archives.

4.2 Maintenance and Repair

Principles: "Prevention first, maintenance and repair equally"; "two maintenances and three repairs" (routine, first-level, and small/medium/large repairs).

Daily maintenance by operators; first-level maintenance monthly per plan.
Major/medium repairs planned by General Manager, executed by professionals.
Emergency repairs: Replace faulty parts with spares first to resume production quickly.

4.3 Scrapping, Transfer, and Modification

Procedure	Key Steps
Scrapping	User application → approval by General Manager and Chairman → "Equipment Scrapping Form" issued → usable parts recycled.
Transfer	Internal relocation approved by General Manager; inter-company transfer via "Equipment Transfer Form".
Modification	User submits "Equipment Modification Report" → approved by General Manager → implemented by professionals → trial run (6 shifts) and acceptance.

4.4-4.6 Accident Handling, Spare Parts, and Cost Management

4.4 Equipment Accidents

Classified as major (>50,000 yuan), general (<10,000 yuan).
Report immediately, preserve scene, investigate causes, and record in archives.

4.5 Spare Parts Management

Reserve quantity based on consumption statistics.
Purchased via approved plans; stored and managed by user units.

4.6 Cost Management

Finance tracks depreciation, spare parts, labor, and modification costs.
Monthly cost statistics for each user department.

4.7 Technical Data and Archives Management

Equipment archives include factory data, installation records, maintenance logs, accident reports, and scrapping records. All data is managed by the General Office with strict borrowing procedures.