Procurement, verification and control of raw and auxiliary materials for food production

1. Purpose

To ensure that the purchased raw and auxiliary materials can meet the quality requirements of the company's products

2. Scope

Applicable to the company's control over the purchase of raw and auxiliary materials that affect product quality.

3. Responsibilities

a) The Logistics Department shall submit and implement the purchase according to the "Purchase Plan" provided by the Production Department and request the "three certificates" (business license, health license, and inspection report).

b) The Quality Department is responsible for providing the technical standards and requirements of the purchased products and verifying them at the same time

c) The warehouse keeper is responsible for the inspection and storage management of incoming goods.

d) The General Manager is responsible for the approval of the "Purchase Plan".

4. Workflow

4.1 After the incoming goods enter the factory, the custodian shall report them for inspection in a timely manner, fill in the "Inspection Request Form" and deliver it to the Quality Department.

4.2 After receiving the "Inspection Request Form", the quality inspector shall immediately prepare for inspection and testing and sign for confirmation.

4.3 Inspection

4.3.1 Under normal circumstances, normal Inspection methods are adopted

4.3.2 If the supplier does not control the quality according to the contract requirements and the quality certification documents provided are insufficient, strict inspection shall be carried out, but it must be approved by the quality director

4.3.3 If the supplier strictly controls the quality according to the contract requirements and the quality certification documents are complete, the inspection can be relaxed, but it must be approved by the quality director.

4.3.4 Sampling, inspection and judgment shall be carried out in accordance with relevant standards.

4.3.5 After inspection and judgment, qualified products shall be issued with qualification certificates, and unqualified products shall be handled in accordance with the "Unqualified Product Control Procedure".

4.4 "Raw and Auxiliary Materials Inspection Report"

4.4.1 "Raw and Auxiliary Materials Inspection Report" includes but is not limited to the following contents:

• (1) Inspection time

• (2) Inspection content

• (3) Inspection results

• (4) Inspector

• (5) Approver

4.4.2 "Raw and Auxiliary Materials Inspection Report" is in duplicate, filled in by the inspector, confirmed and signed by the quality director, one copy is sent to the warehouse, and one copy is kept for record.

4.5. After receiving the "Raw and Auxiliary Materials Inspection Report", the warehouse staff can handle the warehousing procedures for qualified products, and the unqualified products shall be handled according to the "Unqualified Product Control Procedure".

4.6. Emergency release: It is usually not allowed to use incoming products that have not been inspected and qualified. It is really urgent for production and there is no time for inspection. If it does not meet the requirements and can be recovered in time, it can be released

4.6.1 Emergency release must be applied by the production department, reviewed by the quality director and approved by the general manager

4.6.2 The quality director designates the production workshop inspector to supervise for inspection and processing